Blog Post

Why Choose Office 365?

Simplify IT Solutions Ltd • 23 July 2019

5 Reasons to Choose Office 365

  • Always Up-to-Date

    Automatic upgrades

    Once you’re on Office 365, you’ll never have to upgrade again. Updates are automatic and unobtrusive, helping keep your organisation safe and productive with the most up-to-date versions of Excel, PowerPoint, Outlook, OneNote, Publisher, Access, Skype for Business,

    and more for your PC.


    Stay in the know

    Get real-time availability, status, photos and location information with enhanced instant messaging to connect efficiently and effectively. Make voice calls through your computer to other users inside or outside your organisation using Skype for Business or Skype.


    Work on the latest version

    All your files are automatically saved online, even the ones on your PC, so it’s easy to access, edit, and share your latest version on the go. With built in Automatic Versioning, you can keep track of changes and even revert to an earlier version.

  • Security

    Office 365 offers robust, built-in security features that empower organisations.


    No Data Mining

    Office 365 does not build advertising products out of customer data. We don’t scan your email or documents for building analytics, data mining, or advertising, or to improve the service.


    Your data belongs to you

    Office 365 customers know where major Office 365 data centers are located, who can access that data, and under what circumstances that data can be accessed.


    Independently verified

    Microsoft Office 365 is compliant with world-class industry standards, including ISO 27001, EU Model clauses, HIPAA BAA, and FISMA, and it is verified by third-party auditors. 

  • Anywhere Access

    Out of the office? No problem. Office 365 is designed to help you stay productive from any location, on any device. In short, your files, info, settings and applications aren’t stuck on any single PC or device; instead they’re stored in the cloud and available to access from all of your devices, even if you’re offline.


    Work together across teams and across the globe. Instead of lots of people creating multiple versions in different places, everyone can work on the same documents even at the same time.

  • Work Together, Better

    Collaborate in Real Time

    With rich, real-time co-authoring you and your team mates can work on important files at the same time and track the changes being made. For even more effective online working sessions, start an HD Video Call with other contributors using Skype for Business, right from within your document.


    Find what you need

    Now you can search for information at work just as easily as you do on the internet. With Office 365, all your organisation’s documents are securely stored in the cloud so you can quickly find what you need across sites, notes, documents, videos, people, or conversations. Don’t worry about coming up with the perfect keywords; pinpoint exactly what you need.


    Stay on track, deliver on time

    Office 365 can make your life easier by helping you organise teamwork around common milestones. Assign people tasks that can be tracked and prioritised, while you keep an eye on important details with a real-time project summaries and alerts. 

  • Worry Free IT

    Office 365 provides peace of mind that the services you need are available and secure at all times.


    Office 365's market leading 99.9% uptime guarantee is financially backed, letting you focus your IT resources on more important projects. 


    Additionally, because Office 365 is always on, it can be set up and deployed companywide in minutes, with your users taking control of their own preferences.

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Things to Consider

Backup
The area most commonly missed is backup of data, Microsoft do not hold a backup of your Office 365 data. So what if you delete an email in error or there’s corruption on your one drive data? It’s gone! Microsoft provide the SaaS application but data is the responsibility of the client. 

Simplify IT advise creating a robust Office 365 backup plan before migrating. Don’t panic if you haven’t backed up yet, we can help. 

Our service utilises your own Azure or AWS subscription as a backup target for Office 365, meaning the restore of files to one drive, documents or emails can all be restored. 
 
Co-Existence
Office 365 is easy to setup, it’s user friendly, however, the most common problems we resolve with client’s Office 365 environments relate to the co-existence and initial migration, areas such as DNS and Active Directory.
  
Simplify IT offer a service to audit your current environment, including documentation then migrate to best practice. The service also includes remote management of the transition period and sign off of project completion which includes a final audit with documentation. 

This saves problems further down the line, the majority of Office 365 service calls Simplify IT receive are due to misconfiguration. 
 
Security:
We often receive requests to advise how secure your data is on a SaaS platform such as Office 365 and the advice we offer is Microsoft provide two-factor authentication. To secure your data further, we offer multi-factor authentication tools. 
 
Disaster Recovery:
Over the past five years there have been occasions when Office 365 was in a down state, meaning email was unavailable to users using the web version of O365. Whilst the Microsoft service is down, there is no way to send email however, there is a way to ensure your application stays up. 

Simplify IT provide a number of applications which provide mailbox continuity whilst adding additional security features.
 
Bandwidth:
When remote offices requiring high bandwidth move to SaaS applications such as Office 365, there may be a problem, internet connectivity. Simplify IT have the answer to this problem with our 4G package designed for ROBO (Remote Office Branch Office) with low bandwidth / slow connectivity. 
 
By applying the five considerations to your SaaS project, you will be protected by added security, backed up, have continuity and built to best practice.
Contact us below and a member of the team will happily guide you through our Office 365 offerings.

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